INDUSTRY PARTICIPATION MANUAL
Industry Program Onboarding - Virtual Only
Please liaise directly with your nominated speakers and chairs to confirm their availability and requirements.
Onboarding Form
Please complete industry program onboarding form as required by the deadline indicated in the checklist and deadlines section. Failure to do so may result in our inability to provide the appropriate service/s and may result in additional fees.
Deadline: 5 May 2021
You will be required to provide:
- Session title
- Synopsis
- Format of presentation e.g.
- 10:20 – Introduction (5 mins)
- 10:25 – Speaker 1 (15 mins)
- 10:40 – Speaker 2 (15 mins)
- 11:55 – Speaker 3 (15 mins)
- 11:10 – Q&A (25 mins)
- Chair name and contact details (including bio and photo)
- Presenter name and contact details (including bio and photo)
You will be able to submit a partly completed form and log back in at a later stage to update or add more information. Minimum requirement for 5 May 2021 includes: Session title, location of presentation, presenter and chair photo and bio. The rest of the information should be provided by 1 June 2021.
If you require any assistance with this, please contact us.
Naz Barootian
Sponsorship Relations Manager
sponex@aplarcongress.com
Presentation
Pre-record + live Q&A
If you wish to pre-record your presentation with live Q&A, the recommended format is:
- Presentation title slide
- Pre-recorded moderator introduction.
- Pre-recorded presentation/s.
- At conclusion of the pre-recordings, speaker/s and moderator back to screen for live Q&A and discussion.
- Conclude session – screen convert to holding slide.
ALL presentations, regardless of virtual or in-person, need to be pre-recorded and submitted to the congress organisers by the specified date. If you have in-person presenters they can still present live however the pre-recorded content will be used as a back up for virtual attendees in the case of technical faults on the day of presentation.
Live session
If you wish to deliver a live session and not pre-record, please notify us in writing. We strongly encourage pre-recording the presentations to avoid technical faults on the day.
The presentation will be hosted through the virtual platform using Zoom as the interface, similar to APLAR 2020. The speakers will be able to screen share and run through their presentation.
Submission instructions
Please name your file as follows: presenter company name_speaker last name_session date
e.g. MCI Australia_Smith _30082021
Deadline: 31 July 2021
Speakers and chairs
All speakers and chairs must be registered to attend and present at the session. You can use your complimentary registrations to register your speaker/s for free or you can purchase additional registrations.
Please contact the Sponsorship Relations Manager, Naz Barootian at sponex@aplarcongress.com, if you are not sure what registration type is most suitable for your speakers.
Live polling
Polling questions must be submitted by 31 July 2021 to the congress organisers to enable pre-setting in the system.
Polling responses can feature:
- yes / no;
- multiple choice;
- single choice; and
- can be controlled by moderator
Deadline: 31 July 2021
Industry Symposium Technical Enquiries (Pre & During)
The virtual component of APLAR 2021 Congress is being hosted on a congress platform managed by a broadcast management technician.
The presentation will be fed through the virtual platform via Zoom as the interface.
The platform will feature a speaker’s preparation channel for speaker/moderator support. Speakers will also enter the session 15 minutes prior to the start time to check their sound/video with the dedicated channel AV technician.
Templates For Broadcast Content
APLAR 2021 will provide the following branded templates for the presentation broadcast six weeks prior to the congress:
- Virtual zoom background for presenters.
- PPT slides for presentations.
- Virtual background for broadcast, this will appear during any of the live component of the presentation.
Should you wish to design your own collaterals, please notify us and we will share the specifications.
If you are designing your own collaterals, please follow the sample provided below and it is preferred (but not mandatory) that the APLAR 2021 logo is included somewhere within the design.
The APLAR 2021 congress secretariat can design these for you using your branding guidelines at an additional cost. Please contact us for a quote.
Industry Program Rehearsal Schedule
All industry partners hosting an industry program session are offered a “live” rehearsal with your symposium coordinator, and our broadcast management team for the APLAR 2021 Congress. We recommend that you invite your speakers and chairs for the symposium to join the rehearsals.
- Pre-booking of rehearsal time is mandatory and industry symposium rehearsals are only available to industry between the following dates and times:
- Monday 9 August 2021 – Friday 13 August 2021
- 07:00 – 10:00 GMT+9
- 12:00 – 15:00 GMT+9
- Maximum rehearsal time is limited to 30mins per individual symposium
