INDUSTRY PARTICIPATION MANUAL

Onsite

Handling / Forklifts / Trolleys

KSA International has been appointed as the official forwarding and clearance agent for this conference and offers the following services. We recommend overseas exhibitors use their services for customs clearance and delivery.

  • Customs clearance
  • Delivery to the stand
  • Freight forwarding
  • Manpower & trolleys for un-loading/loading during build-up and dismantling
  • Storage of empty crates
  • Transportation to and from the exhibition halls

 

KSA INTERNATIONAL
Mr. Yohei Koizumi
koizumi.yohei@ksa.co.jp
+81-80-3836-5940
www.ksa.co.jp/en

Storage

There is no storage space available onsite for empty boxes or decoration materials. Please store inside your booth or arrange for removal before the show opens.

Smoking

Smoking is prohibited inside the venue during setup and showtime. All exhibitors and workers must use the designated smoking rooms outside the exhibition hall.

Construction Materials

Fire regulations are very strict in Japan with regards to flammable booth construction materials. All materials must be flame retardant to Japanese standards. This applies to carpeting, wooden materials and all fabric. A label issued by the local Fire certification body should be attached to all materials to indicate compliancy.

In practice this means materials brought from overseas may not be allowed for decoration. In particular fabric and large custom displays are liable to be inspected by the Fire Department.

Modular booths are typically compliant with the exception of petroleum-based products such as Styrofoam, acrylic and urethane.

Set up

Safety vests

Contractors and exhibitors will not be allowed entry to the area unless a safety vest is worn.

  • All organisers, contractors, exhibitors and their staff must wear safety vests during set up and dismantle of the exhibition. Vests must always be worn when accessing the loading dock.
  • Exhibitors must bring their own safety vests to wear onsite.
  • ICC Kyoto and the Congress Managers will not provide vests to exhibitors.
  • Closed toe shoes must always be worn during set up and pack down.
  • No children under the age of 16 are allowed during set up and pack down.
  • No alcohol can be consumed during set up and pack down.
Security

Security will be onsite at the exhibition space during set up, open, and dismantle hours. Under no circumstances will children and unregistered persons be allowed access.

While every reasonable precaution is taken, the Congress Managers and the venue accept no responsibility for any loss or damage that may occur to persons or property at the exhibition.

Exhibitors must make provisions for the safeguarding of their goods, materials, equipment and displays at all times. Please be security conscious. Do not leave wallets, laptops, mobile telephones or any easily portable items unattended, at any time, in your stand. Exhibitors are strongly advised to remove any valuable material or equipment from their booths overnight.

Electrics Guide

 Japan has a unique electrical supply which is incompatible with most European and Asian systems. The standard supply is as follows:

  • Voltage: 100V/200V
  • Single Phase: 100V/2 wire or 200V/ 2 wire + earth
  • Triple Phase: 200V/3 wire + earth
  • Frequency: 60Hz (Western Japan only)
  • Plug Shape (100V): 2 x Straight pin (US-style, no earth)

 
Most appliances in Japan run on 100V. 200V single or triple phase are only available on special request. Other voltages such as 120V (for US appliances) or 230/240V (for European appliances) may require transformers. Please advise in advance if you plan to bring electrical equipment from overseas that may need special supply.

Note that most small appliances such as laptops, tablets and mobile phones have multi-voltage power adapters and will only need an adapter to connect to the local supply.

Sakura International Inc. is in charge of all electrical supply in the Exhibition Hall. They will also do all electrical work (spotlights/power outlets etc.) in the Shell scheme booths.

Space only booths must order mainline supply (to main breaker) from Sakura International Inc. but are free to arrange their own electricians for secondary branch work inside their booth. Wiring work can only be carried out by licensed Japanese electricians, however.

Mainline supply for booths is from SINGLE PHASE. As Japan uses the Delta wiring system the single-phase supply cannot be obtained from triple phase without the use of expensive voltage and phase conversion equipment.

Electric Work Rules
  • Electrical wiring and installation can only be carried out by a licensed Japanese electrical contractor.
  • Secondary wiring work cannot exceed 15A per circuit.
  • All distribution boxes must conform to Japanese standards match the capacity of the main breaker.
  • Cables brought from overseas must have a minimum diameter of 2mm and cross-section of 1.6mm or more.
  • Lighting and outlets should wired on separate circuits.
  • Exhibitors and/or their agencies are responsible for turning on and off the power in their booths each day. Lights should be turned off at night to save power.
Electricity For Your Shell Scheme

If you would like to order electrical appliances or fittings (lights/power outlets) for your booth note you will probably require additional mainline and secondary wiring charges to cover the additional capacity. You only have 500W included in your package booth. Refer to page 22 for details.

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CSF

The Cytokine Signalling Forum (CSF) is an educational website developed under the auspices of the University of Glasgow and is dedicated to the dissemination of the latest developments in cytokine signalling. It provides continuing medical education to clinicians around the globe to facilitate greater understanding of the science of cytokines and cytokine signalling, and its implications for clinical practice. Visit our website at www.cytokinesignalling.com or follow us on social media at links below
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Sales Operation Area Management Support, Japan Commercial, Astellas Pharma Inc.

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Janssen, a division of Johnson & Johnson

At Janssen, we’re creating a future where disease is a thing of the past. We’re the Pharmaceutical Companies of Johnson & Johnson, working tirelessly to make that future a reality for patients everywhere by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Hypertension.

Janssen Asia Pacific is one of the Janssen Pharmaceutical Companies of Johnson & Johnson.

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Eli Lilly Japan K.K.

Lilly is a global healthcare leader that unites caring with discovery to make life better for people around the world. We were founded more than a century ago by a man committed to creating high-quality medicines that meet real needs, and today we remain true to that mission in all our work.

Across the globe, Lilly employees work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to communities through philanthropy and volunteerism.

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AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow.

We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio.

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Bristol Myers Squibb K.K.

Bristol Myers Squibb is a global biopharmaceutical company whose mission is to discover, develop and deliver innovative medicines that help patients prevail over serious diseases.

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Gilead Sciences K.K.

Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. Gilead’s Inflammation R&D team is focused on improving therapeutic options for the treatment of multiple inflammatory conditions through a comprehensive clinical trial program evaluating novel agents with the goal of advancing patient care.

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Novartis Pharma K.K.

Novartis is reimagining medicine to improve and extend people’s lives. As a leading global medicines company, we use innovative science and digital technologies to create transformative treatments in areas of great medical need. We consistently rank among the world’s top companies investing in research and development.

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Pfizer. Japan Inc

At Pfizer, we apply science and our global resources to improve health and well-being at every stage of life. We strive to set the standard for quality, safety and value in the discovery, development and manufacturing of medicines. Our diversified global health care portfolio includes human biologic and small molecule medicines and vaccines, as well as many of the world’s best-known consumer products.

Every day, Pfizer colleagues work across developed and emerging markets to advance wellness, prevention, treatments and cures that challenge the most feared diseases of our time. Consistent with our responsibility as the world’s leading biopharmaceutical company, we also collaborate with health care providers, governments and local communities to support and expand access to reliable, affordable health care around the world. For more than 150 years, Pfizer has worked to make a difference for all who rely on us.

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Asahi Kasei Pharma Corporation

Asahi Kasei Pharma discovers, develops, manufactures, and delivers prescription drugs in the fields of orthopedics, circulatory, urology, the immune system, and the central nervous system.

Pharmaceuticals from Asahi Kasei Pharma include Teribone™ for osteoporosis and Elcitonin™ Injection 20S for osteoporosis pain, the Recomodulin™ anticoagulant, each of which has a competitive position in its respective market.

Kevzara® is a human monoclonal antibody that blocks the action of interleukin-6 (IL-6) by binding to IL-6 receptors, for the indication of rheumatoid arthritis in patients who have had an inadequate response to conventional treatments.

Kevzara® is a registered trademark of Sanofi Biotechnology.

The product information is intended for general information purposes. The names, descriptions, and labeling of approved products are of Japan origin.

Product availability, names, indications, and presentations may vary from country to country.

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Boehringer Ingelheim

Making new and better medicines for humans and animals is at the heart of what we do. Our mission is to create breakthrough therapies that change lives. Since its founding in 1885, Boehringer Ingelheim is independent and family-owned. We have the freedom to pursue our long-term vision, looking ahead to identify the health challenges of the future and targeting those areas of need where we can do the most good.

As a world-leading, research-driven pharmaceutical company, more than 51,000 employees create value through innovation daily for our three business areas: Human Pharma, Animal Health, and Biopharmaceutical Contract Manufacturing. In 2019, Boehringer Ingelheim achieved net sales of

19 billion euros. Our significant investment of almost 3.5 billion euros in R&D drives innovation, enabling the next generation of medicines that save lives and improve quality of life.

We realize more scientific opportunities by embracing the power of partnership and diversity of experts across the life-science community. By working together, we accelerate the delivery of the next medical breakthrough that will transform the lives of patients now, and in generations to come.

More information about Boehringer Ingelheim can be found at www.boehringer-ingelheim.com or in our annual report: www.annualreport.boehringer-ingelheim.com.

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Janssen Pharmaceutical KK & Mitsubishi Tanabe Pharma Corporation

At Janssen, we’re creating a future where disease is a thing of the past. We’re the Pharmaceutical Companies of Johnson & Johnson, working tirelessly to make that future a reality for patients everywhere by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Hypertension.

Janssen Asia Pacific is one of the Janssen Pharmaceutical Companies of Johnson & Johnson.

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Chugai Pharmaceutical Co., Ltd

Chugai Pharmaceutical is one of Japan’s leading research-based pharmaceutical companies with strengths in biotechnology products. As an important member of the Roche Group, Chugai is actively involved in R&D activities in Japan and abroad. Specifically, Chugai is working to develop innovative products which may satisfy the unmet medical needs.

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Daiichi Sankyo Co., Ltd.

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Glaxosmithkline

We are a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer. We have three global businesses that research, develop and manufacture innovative pharmaceutical medicines, vaccines and consumer healthcare products.

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UCB Biopharma SRL

UCB is a global biopharmaceutical company focused on the discovery and development of innovative medicines. Our ambition is to transform the lives of people living with severe diseases, with a focus in immunology and neurology.

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Cesas Medical

The Cytokine Signalling Forum (CSF) is an educational website developed under the auspices of the University of Glasgow and is dedicated to the dissemination of the latest developments in cytokine signalling. It provides continuing medical education to clinicians around the globe to facilitate greater understanding of the science of cytokines and cytokine signalling, and its implications for clinical practice.

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Association of Women in Rheumatology

AWIR is a global organization with more than 11,000 touchpoints and 8 global chapters/partners worldwide. AWIR’s mission is to promote the science and practice of Rheumatology, foster the advancement and education of women in Rheumatology, and advocate access to the highest quality health care, and the management of patients with Rheumatic diseases.

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LG Chem

LG Chem, the leading chemical company, has strengthened market dominance starting from the Basic Materials & Chemicals business to Energy Solution, IT and Electronic Materials and Life Science area.

Life Sciences Company focuses at four major healthcare services including pharmaceutical, vaccine, medical device and biopharmaceutical.

Based on its own fundamental technology, LG Chem expanded its pipeline to include biosimilars in order to improve patient access to highly effective biological products.

LG Chem will continue to improve the quality of life by providing innovative portfolio of medicines across the world.

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